Effective Date: January 1, 2026

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This Privacy Policy explains how Summitt Family of Companies collects, uses, and protects personal information through its internal website and intranet platform (“Platform”). This Platform is intended only for authorized independent contractors, and approved personnel.

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1. Scope and Purpose
   This Policy applies to all users who access or use the Platform. By accessing the Platform, you agree to the collection and use of information as described in this Policy.

2. Information We Collect
   We collect information necessary to operate, secure, and improve the Platform. This includes personal information such as your name, email address, phone number, contractor ID, job title, and department. We also collect account and access information such as usernames, passwords, and authentication data. Usage data may include pages accessed, time spent on the Platform, activity logs, and interactions. Technical data may include your IP address, browser type, operating system, and device identifiers.

3. How We Use Information
   We use collected information to provide and maintain access to the Platform, manage user accounts and permissions, monitor performance and system integrity, ensure compliance with company policies and legal obligations, communicate updates and operational information, and investigate security incidents or policy violations.

4. Internal Use and Data Sharing
   Information collected through the Platform is used for internal business purposes only. We do not sell personal information. Information may be shared with authorized management and administrative personnel, IT and security teams, and third-party service providers who support hosting, security, or analytics, all under appropriate confidentiality obligations.

5. Data Security
   We apply reasonable administrative, technical, and physical safeguards to protect information from unauthorized access, use, or disclosure. Access to personal information is limited to individuals with a legitimate business need.

6. Data Retention
   We retain information only as long as necessary to meet business, legal, and operational requirements. Data may be retained after contract ends for audit, compliance, or legal purposes.

7. Your Responsibilities
   Users are responsible for keeping login credentials secure, using the Platform in accordance with company policies, and reporting any suspected unauthorized access or security issues.

8. Monitoring and No Expectation of Privacy
   The Platform is company-owned and intended for business use. All activity on the Platform may be monitored, recorded, and reviewed. Users should not expect personal privacy when using the Platform, except where required by law.

9. Your Rights Under U.S. Privacy Laws
   Depending on your state, you may have rights related to your personal information, including the ability to request access or corrections. Requests can be submitted to [Insert Contact Email].

10. Updates to This Policy
    This Policy may be updated from time to time. Continued use of the Platform after updates means you accept the revised Policy.

11. Contact Information
    For questions about this Policy or data practices, contact Summitt Family of Companies or speak to your Leader.

12. Confidentiality and Restricted Use
    This Platform is an internal system intended only for authorized users. All content, materials, data, and information on the Platform are confidential and proprietary to Summitt Family of Companies. You are not permitted to share, distribute, reproduce, or disclose any content from the Platform to the public or to unauthorized individuals without prior written approval.

 

Any unauthorized access, use, or disclosure may result in disciplinary action, including termination of contract, and may lead to legal action. You are responsible for protecting your login credentials and preventing unauthorized access.